Creating Asset Collections

How to create, manage, and share collection with Shade.

What Are Collections?

Collections are a way to create a virtual grouping of your assets outside of your drive structure. They provide a flexible method to organize and share your work without altering your primary file organization. With collections, you can deliver assets to your client or external team with your branding and by configuring what asset features are viewable including metadata, comments, and the ability to download.

Creating a Collection

There are two primary ways to create collections in Shade:

Method 1: From the Asset Page

1. Navigate to the asset page where your files are displayed

2. Select the assets you want to add to a collection

3. Right click to reveal the dropdown menu

4. You can either:

   • Create a new collection from the dropdown

   • Add the selected assets to an existing collection

Method 2: From the Sidebar

You can also view and manage existing collections or create a new collection directly from the left sidebar:

1. Find your drive in the left sidebar

2. Click on your drive name

3. Look for the "Collections" option under your drive

4. Click the "+" button to create a new collection

Customizing a Collection

Once you have added assets to an existing collection or created a new collection, you can manage the collection features by revealing the details on the right sidebar.

Permission Settings

This sidebar will let you control what viewers can do:

• Toggle the link for the collection (enable/disable sharing)

• Allow users to:

  • Comment

  • Download assets

  • Edit asset metadata

Note: These settings are disabled by default for security and must be explicitly enabled.

Layout Customization

You can customize the layout collection viewers will see by choosing:

• What metadata fields can be seen

• The collection page layout

• The collection layout (grid or list)

• The asset card size

Branding

You can further stylize the collection page with your branding:

• Add your logo

• Change the background image

• Customize the icon at the top of the collection page

Access and Permissions

It's important to understand how permissions work with collections:

• The collection can be viewed by anyone that has access to the collection link

• Only workspace members that have full access to a drive can change the contents and settings of a collection

Frequently Asked Questions

Can I use collections to version my assets?

Yes. You can easily create a metadata attribute called "Version" and add a version label to each of the assets in your collection. This provides a simple way to track iterations of your work.

How do I share a collection?

Anyone with the published collection link can access the collection. Simply toggle the link on in the right sidebar and share the URL with your intended viewers.

How do I find collections that I have already created?

All collections you or other team members have created under a drive can be found by:

1. Clicking on the drive name on the left sidebar

2. Clicking "Collections" under the drive This will display all collections associated with that particular drive.

Can an asset live in multiple collections simultaneously?

Yes, assets can exist in multiple collections at the same time. This allows you to organize the same assets in different ways for different purposes or audiences without duplication.