Permission Management Overview

We designed permissions to be managed at the workspace, drive, folder, and file level. Anyone that is not a workspace member or admin is considered a workspace guest.

For a more detailed overview, visit the Workspace and Drive Permissions page:

Workspace Permissions

Adding workspace members:

Workspace members can be invited by navigating to the workspace Settings > Members tab. Workspace members and admins have the following permissions:

Workspace Admins

Member permissions and:

• Add workspace members

• Control billing

• View workspace usage details

• Manage all drives and permissions across the workspace

Workspace owners cannot leave a workspace without transferring ownership to another admin

Workspace Members

Your core team that can:

• Create new drives

• Manage drive configurations for drives where they have been granted Manager permissions

• Manage drive access for guests on drives where they have Manager permissions

• Manage file and folder permissions for guests on drives where they have access

• Mount Drives

Note: Workspace members do not automatically have Manager permissions on existing drives. Admins must explicitly grant Manager permissions on each drive, or set default inheritance permissions for the workspace.

Viewing All Permissions for a Workspace

Workspace admins can see a global view of all permissions from the workspace Settings > Members page. Selecting an individual on this page will reveal the tree of what they have access to.

Workspace Permission Inheritance

Workspace admins can manage the default inheritance permissions of drives. These define the access level workspace members will have to newly created drives and can be applied to existing drives. The default inheritance permissions are Full Access by default, but this does not automatically grant Manager permissions unless explicitly set.

Important: Members must be explicitly granted Manager permissions on each drive by admins, or admins can set default inheritance permissions for the workspace that will apply to new drives.

Drive Permissions

Adding drive members

Drive members can be invited by navigating from the workspace Settings > [drive name] > PermissionsMembers tab. Workspace members will only have the permissions explicitly granted to them on each drive:

Viewer: Only view and download files

Downloading: Can view and download files

Commenting: Viewer permissions plus commenting

Editor: Commenting permissions plus file deletion, renaming, and reorganization

Full Access: Editor permissions plus file-level permission management

Drive Manager (Admin): Full Access permissions plus drive renaming, deletion and drive-level permission management.

Viewing All Permissions for a Drive

Drive managers and workspace admins can see a global view of all permissions from the workspace Settings > [drive name] > PermissionsMembers page. Selecting an individual on this page will reveal the tree of what they have access to.

File and Folder Permissions

Workspace and drive members will already have access to all files in their respective workspace or drive based on their drive-level permissions. Guests can be invited to files and folders by right clicking on the asset or asset path. Guests can be invited to files and folders with the following permissions:

Viewer: Only view and download files

Commenting: Viewer permissions plus commenting

Editor: Commenting permissions plus deletion, renaming, and reorganization

Full Access: Editor permissions plus permission management

Published Links

Published links are great for inviting external collaborators that need temporary access to a folder or file. Files and folders can be published at following levels:

• Viewing: View and download the asset

• Downloading: Can View and Download the asset

• Commenting: Viewing plus commenting

• Editing: Commenting plus uploading, renaming, and deletion

• Full Access: Can Edit and also share with others