Understand the Structure

Why did you design Shade this way?

When we started Shade, we wanted to build a system that was intuitive to the experiences that we are all used to (like Google Drive or Dropbox), but also had the capabilities of modern productivity software like Notion and Figma. The Shade structure is defined to allow for a large amount of flexibility in how you’d like to structure your teams projects and work. You also have the ability to easily manage inheritance levels between members and guests.

Shade is designed to be a file system solution that not only offers superior search capabilities, but also a premium experience when it comes to managing external collaborators, team members, and assets.

What is a workspace?

Workspaces are the base of Shade and is the top level in which you unify you, your team, projects, and assets. Simply, a workspace is a collection of drives and users. This is the “team” where you add members that will be involved in multiple projects. Your team is billed at the workspace level, which is the number of workspace members plus the total workspace storage usage. See how billing works at Billing.

Creating a new workspace:

Your first workspace will automatically be created when you sign up for an account. You can many any number of workspaces from the workspace dropdown in the top left of the app. Each workspace is billed separately.

Deleting a workspace:

Workspace admins can delete a workspace from Settings/General - this action cannot be undone.

Renaming a workspace:

Workspace admins can rename a workspace from Settings/General.

Workspace permissions:

Workspace Members: Your core team that can:

• Manage drive configurations

• Create and delete drives

• Manage drive access for guests

• Manage file and folder permissions for guests

Workspace Admins - Member level permissions and:

• Add workspace members

• Control billing

• View workspace usage details

Workspace and Drive Permissions

What are drives?

We created one more level to organize your media between the workspace level and your folders. When you use the desktop app, the drive is the level that can be mounted to your computer like a hard drive.

You can create a drive per project, per client, per shoot, or however you choose depending on you and your teams workflows. Our recommended solution is to choose a drive per client with separate folders for projects and shoots. This allows for maximum permission control, easy revokation, and access expiration for external collaborators and workspace members.

See more organization tips at Drive-Level Access.

Drive permissions:

Viewer - Only view and download files

Commentor - Viewer permissions plus commenting

Editor - Commentor permissions plus file deletion, renaming, and reorganization

Full Access - Editor permissions plus file-level permission management

Drive Manager (Workspace admin) - Full Access permissions plus drive renaming, deletion and drive-level permission management.

Deleting a Drive:

Drive admins can delete a drive from Settings/[drive name]/General. This action cannot be undone.

Renaming a Drive:

Drive admins can rename a drive from Settings/[drive name]/General. Note that mounted drives will not have their name changed until you re-mount the drive.